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Should a microbusiness use purchase orders?

We only have a few suppliers, but recurring spend is becoming hard to approve.

Reviewed seed boundary: This discussion is practical guidance, not individual advice. GOV.UK: Running a business
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A lightweight purchase order can record requester, supplier, scope, limit and approver before commitment. Match it to delivery and invoice, while keeping a defined route for genuine emergencies.

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Should a microbusiness use purchase orders? | My Business Path